3. Emergency employee payment can be issued in the following situations:
a. Employee not paid on scheduled payday due to an administrative error or to delay in processing;
b. Non-receipt of wire transfer by a Financial Institution;
c. Missing or undelivered salary check;
d. Lost or stolen salary check.
4. An emergency employee payment will not be issued in the following situations:
a. Employee is already delinquent repaying a prior debt (e.g., outstanding travel advance, salary overpayment, etc.);
b. Employee has resigned or transferred out of SSA;
c. Employee does not have sufficient retirement fund balance or unused annual leave balance to cover the amount of emergency payment. This condition does not apply to employees who have been employed by SSA for less than one year.
5. At the time the emergency payment is issued, the Agency will obtain a promissory repayment agreement from the employee who is missing his/her salary payment and to whom the emergency payment is made. The repayment agreement will state:
a. that the employee has not received or deposited the payment;
b. that the employee is liable to repay the emergency payment to the Government within 3 days of receipt of a salary payment, i.e., the original salary payment or any replacement salary payment, whichever is received first;
c. that in the event both an original salary payment and a replacement salary payment are received, the employee will be responsible for returning to the Payroll Liaison Staff whichever payment is received later;
d. that the employee has an affirmative responsibility to notify the Payroll Liaison Staff as soon as possible, i.e., normally within 2 working days, of receipt of the original salary payment and/or any replacement salary payment;